Accelerating invoicing and reducing costs with Oracle Cloud

The company is a leader in engineering, construction, procurement, and consulting within the sustainable infrastructure sector, in which it is ranked among the largest firms with operations on six continents. But in this fast-moving industry, it’s essential to keep pace and work to continuously improve market position.

The firm’s tremendous scale of operations in infrastructure development across multiple international sectors meant that one slow process or impaired function could have catastrophic results. The company had already implemented Oracle Source-to-Pay modules in the cloud, but custom processes for viewing accounts payable and purchase-order attachments were incurring steep licensing costs. The company was also seeking faster invoice processing times with more accurate and timely data, along with the ability to offer a better user experience for suppliers, who had to manually enter invoices into the internet supplier portal.

Harnessing the power of ADMnext for Oracle to transform the company’s finance function with a seamless EDI integration

While companies can greatly benefit from implementing modules in the cloud, they must also optimize workflow for this transition. Otherwise, gaps and inefficiencies can quickly develop, hindering business operations and incurring large costs. This is why the Capgemini team leveraged its Oracle Cloud expertise and the entire breadth of tools and solutions from ADMnext for Oracle to help the company streamline finance processes with an Oracle Integration Cloud (OIC) transformation. This helped the organization save on license costs, reduce invoice processing time, and deliver a better user experience.

The Capgemini team utilized OIC to deliver an Electronic Data Interchange (EDI) and SharePoint integration solution to completely transform the company’s finance function. The team also accelerated invoice processing by 30% by sidestepping any requirements to create manual entries. With OIC, the company can now move copies of approved invoices to SharePoint and use the existing Office 365 license to view and process attachments from custom applications and data warehouses. This eliminated the need for a costly Oracle license and achieved $6 million in savings.

The company can also now eliminate any guesswork with more accurate and timely information. This enables cash managers to better utilize their funds, and drive improved cash management within electronic fund transfers. Overall, the custom solution that the Capgemini team delivered helped the organization attend to its partners more efficiently and provide them with a substantially improved experience. This global engineering and construction firm now has a streamlined finance function and a much better relationship with its suppliers. As a result, Capgemini was able to help the company achieve:

• $6 million in total savings from unrenewed licenses
• 30% faster invoice processing
• Improved cash management with a new EDI system that processes invoices accurately and on time while eliminating the guesswork required previously
• Greater customer satisfaction for suppliers, who no longer needed to make manual entries.

Building a future in the clouds – together

The partners are planning to expand upon this successful transformation with continued support in future Oracle-based endeavors. As an Oracle Platinum Partner, the company trusted Capgemini’s experience and capability in delivering an Oracle Integration Cloud solution that will continue to benefit its future – and both parties are excited to expand upon this 15-year partnership.

Learn more about Capgemini’s ADMnext here.